Policies

At CAAT, our programs are built on a foundation of compassion, accountability, and community partnership. Each of our initiatives—Emergency Veterinary Bill Assistance, Food & Pet Supply distribution, and Spay/Neuter services—operates under carefully crafted policies designed to maximize impact while ensuring sustainable, equitable support for animals and families throughout Cimarron and Gray County. These policies guide everything from eligibility requirements and coverage levels to application processes and partnership protocols. We believe in transparency and want our community to understand exactly how our programs work, who they serve, and how families can access the support they need. Below you'll find detailed information about each program's policies and procedures.  

Reducing pet overpopulation starts with accessible spay and neuter services. CAAT partners with Dr. Katelyn Patterson of The Roaming Vet LLC to provide comprehensive spay/neuter assistance for both companion animals and community cats. Our Trap-Neuter-Vaccinate-Return (TNVR) initiative offers 100% coverage for stray and feral cats, while companion pet owners receive approximately 57% assistance toward their procedure costs. Cat spays are covered at $89 and neuters at $59 for TNR cats, with the same CAAT contribution applied to companion pets. Dog assistance provides $150 toward spays and $110 toward neuters. All services include vaccinations, with assistance available for procedures performed by Dr. Patterson or reimbursement for owners using their preferred veterinarian. This program serves Cimarron and Gray County residents on a first-come, first-served basis, subject to fund availability. 

Food & Pet Supply (FPS) Program  

Pets are family, and no one should have to surrender a beloved companion due to temporary financial hardship. Our Food & Pet Supply Program partners with the Gray County Food Pantry to provide monthly pet food and essential supplies to families in need—no application or proof of income required. Eligible households can receive one 16-pound bag of dog or cat food per pet species each month, along with cat litter and rotating accessory items like collars, bowls, and toys while supplies last. The program operates on a simple one-visit-per-month guideline, though emergency assistance is available for families facing crisis situations. Funded primarily through local business sponsorships and community donations, this program ensures that economic challenges don't separate families from their four-legged members.

Emergency Veterinary Bill Assistance (EVBA) 

When veterinary emergencies strike, families shouldn't have to choose between their pet's life and financial stability. CAAT's Emergency Veterinary Bill Assistance Program provides critical support for unexpected, life-threatening situations requiring immediate medical intervention. We cover 57% of eligible emergency costs up to $300 for companion animals, with full coverage up to $300 for stray or unowned animals brought in by community rescuers. Qualifying emergencies include trauma, poisoning, respiratory distress, urinary blockages, and other acute conditions requiring urgent care. Extended coverage beyond the $300 maximum may be available through Board review for exceptional circumstances. Assistance is provided on a first-come, first-served basis to Cimarron and Gray County residents, with payments made directly to veterinary clinics. 

Policy Amendment Process  

CAAT's program policies are reviewed regularly to ensure they continue meeting community needs while maintaining organizational sustainability. All policy modifications, updates, or amendments require approval by majority vote of the CAAT Board of Directors. As our programs evolve and grow, we remain committed to transparent communication about any policy changes that may affect program participants. Current policies are effective as noted in each program's detailed documentation. For questions about specific policies or to access complete program guidelines, please contact us at caat.cimarron@gmail.com or visit our Facebook page @CAATCimarron. 

Policy Document Downloads (PDF)

Spay/Neuter/TNVR Policy

Food & Pet Supply (FPS) Policy

Emergency Vet Bill Assistance (EVBA) Policy